Assign Webinars Video Broadcast Booth Hosts & Presenters

Webinars Video Broadcast Hosts and Presenters can broadcast via their camera and/or microphone as well as share their screen. Read about Webinars Video Broadcast booths.

Webinars Broadcast Booths are not available for In-Person Events.

You can assign up to 16 Presenters to a Webinars Video Broadcast booth. At least one Presenter must also be assigned the Host role. Each Webinars Video Broadcast booth supports up to 15 Hosts.

Hosts are responsible fore starting and ending the live video broadcast. They can also record the live video broadcast for Radancy Administrators to download after the live video broadcast ends. You are required to assign at least one Presenter to act as the Host in each Webinars Video Broadcast booth.

Webinars Video Broadcast booths have a Maximum Capacity of Participants allowed to enter the booth and view the broadcast. The maximum capacity changes according to the number of Presenters:

• 1 - 4 Presenters/Hosts assigned to the booth allows up to 8,000 participants.
• 5-9 Presenters/Hosts assigned to the booth allows up to 4,000 participants. 
• 10-16 Presenters/Hosts assigned to the booth allows up to 2,000 participants.

The Maximum Capacity of Participants includes the number of Presenters/Hosts plus up to one shared screen. For example, if five presenters are assigned, up to 3,994 participants can view the broadcast.

During the live video broadcast, both the Host and Presenters are able to broadcast via camera and microphone, as well as share their screen. Read about hosting or presenting in a Webinars Video Broadcast.

From the booth's Presenters tab, click Add.

 

Enter the Presenter's Email, First Name, Last Name, Title, and Time Zone, at minimum. Select Assign Host Role if you would like them to also act as a Host. 

Use the meatball [ ] menu next to a Presenter’s name to select Assign Host role or Unassign Host role to control the Host assignment for your booth.

You can also assign Hosts and Presenters in bulk using a CSV file.

Use Bulk Import to quickly assign multiple Hosts and Presenters at once.

1. In the Add Presenter modal, click Bulk Import
2. Download the CSV template and populate the following columns:
   • Email
   • First Name
   • Last Name
   • Role (optional)
   • Title
   • Short Bio (optional)

For more information, download the supporting document at the bottom of this page.

Important guidelines:

• If Role is left blank, the user is assigned as a Presenter by default
• To assign a Host, set the Role value to Host
• Title is required (maximum 60 characters)
• Short Bio is optional (maximum 240 characters)

Update and validate the file:

• Drag and drop your completed CSV file into the upload area, or select a file manually
• A preview screen will display:
  • Number of rows that will be imported
  • Rows that will be skipped
  • Rows with errors

Resolve any errors in your file before continuing.

Complete the import:

• Click Import to assign all valid users 
• Any Hosts or Presenters already assigned to the booth will be automatically skipped (no duplicates will be created)