Candidate data collected and stored
Hiring Events captures and stores candidate data related to account creation, event registration, participation, and recruiter interaction.
This includes:
• Profile and contact data (name, email, phone, address, username)
• Professional data (work history, experience, resume/CV, career plans)
• Event registration data (including customer-defined questions)
• Event participation data (attendance, booth activity, scheduling)
• Interaction data (chat history, correspondence, and conversation transcripts)
• Closed captioning generated during live audio/video sessions is displayed in real time for accessibility purposes only and is not stored or retained by the platform.
• Additional inputs such as survey responses, uploaded images, and region-level location derived from IP
Data storage locations and systems
From a storage and infrastructure perspective:
• Hiring Events stores candidate data within the application’s managed database environment
• Radancy platforms, including Hiring Events, are hosted in cloud infrastructure environments utilizing AWS and Rackspace
• Data is currently hosted in U.S.-based data centers. Radancy operates as a data processor for customer data, processing candidate data under the instructions of its customers
From a system perspective:
• Hiring Events acts as the candidate capture and interaction layer
• Candidate data is stored within Hiring Events and linked to candidate profiles
• Relevant data may flow into Radancy CRM for ongoing engagement
• Where applicable, candidate data may be passed to the customer’s ATS, which remains the system of record
For customers operating in the EEA, cross-border data transfers are managed using established legal mechanisms, including Standard Contractual Clauses and Data Privacy Framework alignment.
Data usage and disclosure
Candidate data is used to support event participation and candidate engagement workflows.
Data may be disclosed to:
• The Customer Organization or Event Sponsoring Organization hosting the event
• Radancy service providers supporting the platform
Retention model
Hiring Events does not operate on a single fixed, time-based retention period (e.g., X days or months).
Instead, retention is governed by:
• The duration of the applicable customer subscription or order term
• The purpose for which the data was collected (e.g., recruiting and candidate engagement)
• Customer workflows and downstream system usage (e.g., CRM and ATS)
• Applicable legal and regulatory requirements
What happens after an event ends
Candidate data is not automatically deleted when an event ends.
In practice:
• Data persists beyond the event to support ongoing recruiting workflows
• It remains available within Hiring Events during the active subscription term
• It may continue to be used within CRM and/or transferred to the ATS
Deletion and end-of-term handling
Upon termination or expiration of the applicable customer order:
• Radancy will, consistent with customer directions, return, delete, or destroy personal data
• This applies to all personal data processed in connection with the service
Exceptions:
• Data may be retained where required by applicable law
• Data may remain temporarily in secure backup systems and is subsequently deleted in accordance with Radancy’s deletion policies
Customer control over retention
Customer control over retention is supported primarily through contractual direction and customer-managed workflows:
• Radancy acts as a data processor for customer data, processing candidate data on behalf of and under the instruction of its customers
• Upon termination or expiration of the applicable service term, Radancy will return, delete, or destroy personal data in accordance with customer directions
• Retention in downstream recruiting workflows may also be influenced by how the customer uses connected systems such as CRM and ATS
In addition:
• Data subject rights, including access, correction, and deletion, are supported in accordance with applicable privacy laws
• Cross-border handling of EEA and Swiss personal data is supported through established legal mechanisms, including the EU-US Data Privacy Framework
Security and protection
• Data is encrypted in transit and at rest
• Access is controlled within the platform
• Data is processed in alignment with applicable privacy and security standards